Privacy Policy

OmniAction (“us”, “we”, “our”, “OmniAction” or the “Organisation”) is committed to protecting the privacy of individuals who visit our websites. We are committed to protecting the privacy for legal entities only if it may apply as per an applicable law in force. This privacy statement is to inform of our policies regarding the collection, use and disclosure of personal data when you are browsing our websites and the choices you have associated with that data.

By using our website, you agree to the collection and use of information in accordance with this policy.

If you have any questions or complaints regarding the Organisation’s privacy practices, please contact us using through gavin@omniaction.org

Our main website, OmniAction.org is a Platform used to communicate to the public about who we are as OmniAction and what we do.

We do not use cookies to collect data.

We do analyse

• Usage data
• Location data

Personal data

When you contact us about receiving information or joining our activities we ask for your

• First name and last name
• Company name
• Email address

We may use your personal data to contact you through newsletters or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these pieces of communication from us by following the “unsubscribe” link or instructions provided in any email we send or by contacting us directly.

Usage data

We may also collect information how the service is accessed and used (“Usage data”). This usage data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our websites that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Location data

We may use and store information about your location if you give us permission to do so (“Location data”). We use this data to provide features of our service and to improve and customise our activities, as our mission is to be truly global.

You can enable or disable location services when you use our websites at any time, through your device settings.

How do we use your data?

OmniAction uses the collected data for various purposes detailed hereafter.

OmniAction uses personal data about our members and customers to perform the services requested. For example, if you register with us we will use the information you provided to send you communications about sustainability and information about our members, our services and our organisation.

We also use personal data about our meeting participants when you register to our events. We use this information to plan and host our events. OmniAction does not store credit card information. Such information is stored and processed by third parties.

We may also use personal data about or marketing purposes. We may use the information you provided to us to further discuss your interest in our services and to send you information related to our organisation.

Retention of data

OmniAction will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

OmniAction will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.

Transfer of data

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

OmniAction will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data to an organisation or a country will take place unless there are adequate controls in place including the security of your data and other personal information.

Security of data

The security of your data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100 per cent secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

You agree and accept the risks associated with the use of the internet.

Your rights

OmniAction aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal data.

If you wish to be informed what personal data, we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the right:

• To access and receive a copy of the personal data we hold about you
• To rectify any personal data held about you that is inaccurate
• To lodge a complaint with a competent supervisory authority
• To request the deletion of personal data held about you (“right to be forgotten”)
• You may have the right to data portability, if applicable to your situation as per the law in force, for the information you provide to OmniAction. Should we have a duty to comply with the portability, you can request to obtain a copy of your personal data in a commonly used electronic format so that you can manage and move it.

Please note that we may ask you to verify your identity before responding to such requests.

Service providers

We may employ third party companies and individuals to facilitate the service we provide (“Service Providers”), to provide the service on our behalf, to perform service-related services or to assist us in analysing how our service is used. In particular, we may use the support of third parties for the Client Relationship Management and profiling (“CRM”).

These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

We decline our liability and we are not responsible for any costs and/or damages that may be caused to you by Service Providers.

Analytics

We may use third-party service providers to monitor and analyse the use of our service.

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.

You can opt out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy Terms web page: http://www.google.com/intl/en/policies/privacy

Payments

We may provide paid products and/or services within the service. In that case, we use third-party services for payment processing (e.g. payment processors).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

Links to other sites

Our service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and we assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Children’s privacy

Our service does not address anyone under the age of 16, or a younger age if applicable as per a specific law that may apply but not younger than 13 years old (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 16. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we take steps to remove that information from our servers.

Disclosure for law enforcement

Under certain circumstances, OmniAction may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Legal requirements and limit of responsibility

OmniAction may disclose your personal data in the good faith belief that such action is necessary to:

To comply with a legal obligation

To protect and defend the rights or property of OmniAction

To prevent or investigate possible wrongdoing in connection with the service

To protect the personal safety of users of the service or the public

To protect against legal liability

Our liability is limited to unlawful intent or gross negligence.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Email fraud

Email fraud has grown dramatically in recent years, cybercriminals are getting smarter and we need your help to combat them.

Cybercriminals will use any means they can to trick you into sharing your personal information, your financial information or even request you to make unsolicited and criminal payments. Most cybercriminals will try contacting high-level representatives of the company and will try creating a sense of urgency.

Please remember there are many fraudulent techniques and even with current technologies a lot of email fraud will bypass security measures put in place by companies.

We have prepared the guide to help you stay safe while browsing online.

Make sure the message comes from an OmniAction email address
All our communications are sent from one domain. We never use any subdomain. Our domain is @OmniAction.org

Make sure the email address and the name in the email match
Most of the time cybercriminals will use techniques to spoof email addresses tricking you into believing the email was sent from someone they pretend to be. Sometimes when you reply to the email address you can see the fake email.

Do you know the person?
It is not likely that someone with whom you don’t have a current relationship from OmniAction will contact you. If you are solicited by someone pretending to work with or for us, please check that relationship with your project owner.

What do to in case of doubt?
If you are unsure if the email is legit, your best friend is your ICT / IT / Security department. They can help in investigating the origin and legitimacy of the email.

How to report fraudulent emails?
You can contact us at gavin@omniaction.org to report a fraudulent email or to get help in protecting your data. We will try our best to ensure maximum protection.

Contact Us

If you have any questions about this Privacy Policy, please contact us through gavin@omniaction.org